This Appendix, which is a supplement to the Safety rules set out in Section 5 of the main Safety Policy document, sets out the safety rules which must be observed by all employees working in our offices. These have been derived from our risk assessments.

• Furniture and equipment must be arranged so as to avoid injury from sharp corners.
• Upper drawers of filing cabinets must not be overloaded, causing them to become top-heavy.
• Only one drawer of a filing cabinet must be open at a time, so as to avoid a tripping hazard.
• Wall storage racks must be securely anchored to prevent their movement or tripping, and must not be overloaded.
• Access to high upper storage shelves must only be gained by using the steps or safe access provided.
• Cables from electric fires, telephones and leads to office electrical equipment are not to be laid across the floors so as to cause a tripping hazard.
• Floor coverings must be held down securely and kept flat and free from wear in places where a person could trip.
• At the end of each working day or shift, non-essential electrical appliances are to be switched off and their wall socket plugs removed.
• Any electrical faults must be reported to the Health and Safety Co-ordinator.
• Paper guillotines are not to be operated with their guards removed.
• Any simple adjustments to electrical equipment must be made with the power switched off.
• Electrical heaters of fires may only be used if properly guarded in accordance with British Standards.
• Only properly trained and authorised personnel are permitted to operate specialised machinery and equipment.
• Good housekeeping must be maintained by keeping floors and working areas tidy, ensuring that fire exits and passageways are not block, and taking care when using extension cables so that they do not cause an obstruction.
• Fire exists must be kept clear at all times.
• Fire extinguishers are to be kept readily accessible and where possible are to be positioned on wall brackets. All employees must be aware of these locations, of the methods of operation of fire extinguishers, and of the fire drill procedure for evacuation. The Health and Safety Co-ordinator is responsible for ensuring all fire-fighting equipment is regularly serviced.
• Persons handling chemicals must be made aware of the hazards associated with the handling, storage and use of such chemicals, together with the precautions to be observed and the first-aid measures to be adopted.

The Health and Safety Co-ordinator will ensure that risk assessments for Display Screen Equipment, Workplace and Fire will be carried out as necessary.